Marywood University: Records Management and Archives

Records Retention Schedule

Title:	Benefits Records
Description:	Summary Annual Reports (ERISA); ERISA Form 5500 Annual Reports; Group Disability Benefits Reports and claims; Medical/Dental Contracts and claims; COBRA records; Group Life and AD&D Benefits Reports and claims; Summary Plan Descriptions; Voluntary Benefits records; Retirement records; Flexible Spending Accounts (medical and dependent care) and claims; and Non-discrimination Testing Results Memos
Status:	Vital
Protective Measures:	Vital Records Protection Plan A & HIPPA provisions
Record Copy Holder:	Human Resources Department
Record Copy Retention:	Retain permanently in the Human Resources Office.
Record Copy Disposition:	Not Applicable
Other Copies Retention:	Records may be retained as long as they are useful to the department.
Other Copies Disposition:	Confidential Destruction: Destroy hard copies; delete electronic copies; destroy copies in other formats.
Reference:	Assistant Vice President for Human Resources, 02/05/2008
Additional Reference(s):	IRS, 42 USC 1395y(b)(5) Employee Retirement Income Security Act (ERISA) 29 CFR 4041.5
Most Recent Authorization:	02/07/2008, Assistant Vice President for Human Resources

Updated March 1, 2010

Maintained by James Sullivan, Director of Records Management and Archives