Marywood University: Records Management and Archives

Records Retention Schedule

Title:	Applications for Pre-collegiate Programs
Description:	Application forms for pre-collegiate programs such as Momentum and Pathways, some of which include transcripts, and correspondence
Status:	Non-vital
Protective Measures:	Not Applicable except for FERPA provisions
Record Copy Holder:	Admissions Office
Record Copy Retention:	For students who attend, retain in the Admissions Office for 5 years after the student completes or stops attending the pre-collegiate program. For students who do not attend (i.e., who withdraw the application, cancel after an acceptance or deposit, or are rejected), retain in the Admissions Office until completion of the semester for which the students would have attended. NOTE: Transcripts received from other institutions are the property of Marywood University. NOTE: Some documents from institutions in other countries may be originals and therefore difficult or impossible for the applicant to replace. The records custodian may want to return these documents to the applicant rather than destroy them.*
Record Copy Disposition:	Confidential Destruction: Destroy hard copies; delete electronic copies; destroy copies in other formats.
Other Copies Retention:	For students who attend, records may be retained as long as they are useful for reference purposes but not longer than 5 years after the student completes or stops attending the pre-collegiate program. For students who do not attend (i.e., who withdraw the application, cancel after an acceptance or deposit, or are rejected), retain in the Admissions Office until completion of the semester for which the students would have attended.
Other Copies Disposition:	Confidential Destruction: Destroy hard copies; delete electronic copies; destroy copies in other formats.
Reference:	Director of University Admissions, 11/08/2007
Additional Reference(s):	*AACRAO's (American Association of Collegiate Registrars and Admissions Officers) Retention of Records: Guide for Retention and Disposal of Student Records (2000), Note 6, p. 15.
Most Recent Authorization:	11/13/2007, Director of University Admissions

Updated March 1, 2010

Maintained by James Sullivan, Director of Records Management and Archives